Best Team Management Apps 2023: Boost Your Team’s Productivity

With virtual teams on the rise, having the best apps for team management is crucial. With the right tools, a virtual team can be just as if not more productive than a face-to-face team.

Team management tools are a digital solution to get the most out of your team. These comprehensive project management tools are a great way to boost the productivity of your team.

Benefits of Using Apps for Team Management

Team management apps are great tools to manage projects and teams. Both teams working remotely or teams in the same location can use these tools. All the apps listed below have a desktop, android, and iOS version so they can be used on any device. First, let’s discuss what these apps can do for you and your team.

Increased efficiency and productivity

When you utilize team management apps, you are able to streamline communication and collaboration among team members. By having all important information and updates in one central location, you are able to eliminate the need for constant back-and-forth emails and messages.

This leads to increased efficiency and productivity, as team members can work more seamlessly and easily together. Additionally, team management apps have a positive impact on project timelines and deliverables, as they allow for better organization and task tracking.

Enhanced organization and task management

When you use team management apps, you have the ability to enhance organization and task management within your team. These apps allow for easy task assignment, tracking, and completion, ensuring that everyone is on the same page and that tasks are completed on time.

This leads to greater individual and team success, as it allows for a more efficient and effective workflow. Effective task management is essential for meeting deadlines, achieving goals, and delivering quality work. By utilizing team management apps, you can ensure that everyone is on the same page and that tasks are being completed in an organized and efficient manner.

Improved transparency and accountability

By using team management apps, you can improve transparency and accountability within your team. These apps provide a centralized platform for task assignment, progress tracking, and communication, which ensures that everyone is on the same page and that information is easily accessible to all team members.

This increased transparency allows for greater accountability, as team members are able to see who is responsible for what tasks and what progress has been made. This level of transparency and accountability can have a positive impact on team dynamics and trust, as it promotes a culture of honesty and openness. When everyone is aware of what is happening within the team, it can help to build trust and foster a sense of collaboration and teamwork.

Remote work and collaboration

When you use team management apps, you can facilitate remote work and collaboration within your team. These apps provide a centralized platform for communication, task assignment, and progress tracking, which allows remote team members to stay connected and engaged. This is particularly important in the modern work environment, where remote work is becoming more common.

By using team management apps, you can ensure that remote team members have access to the same information and resources as those who are working in the office. This promotes a sense of inclusivity and helps to maintain team cohesion, even when team members are working from different locations. Additionally, team management apps can help to increase productivity and efficiency, as they allow team members to collaborate and communicate in real-time, regardless of their location.

Data-driven decision making

By using team management apps, you can gain valuable insights and data that can inform your decision-making process. These apps provide real-time updates on task progress, team performance, and other key metrics, which can help you identify areas for improvement and make more informed decisions. This data can be particularly useful when it comes to resource allocation, as it allows you to see which team members are most productive and which tasks are taking up the most time.

By using this data to inform your decisions, you can optimize your team’s performance and achieve better results. Data-driven decision-making is becoming increasingly important in the modern business environment, as it allows companies to stay competitive and adapt to changing market conditions. By using team management apps to gather and analyze data, you can ensure that your business is making informed decisions that are based on real-world data and insights.

Below are some of the best team management apps that will help your team get to the next level. All prices were current as of the publishing of this article. Prices may vary.

Image of a person writing words teamwork, connection, collaboration, planning, together, goals, success, and help.  Ony the best team management apps and task management software will help get you there.


Image of Trello app for Team Management.

Trello is one of the best apps to manage team tasks. This app allows users to create to-do lists and share them with their teams. This app also has some automation features to help with redundant tedious tasks and allows users to attach files to cards. Trello also integrates with other apps you use like Slack, Google Drive, Evernote, and many more.

You are limited on many of the features but the free version is still very useful. For example, you can only have 10 team boards and file uploads are limited to 10MB. The paid version starts at $9.99 per month. This is a simple-to-use app that is great for project management. Trello also works and syncs across all your devices whether you have Android, iOS, or PC.


Image of the word slack for the Slack team management app, project management software, task management software.

Slack is a great communication app for teams. This app allows users to start message boards. Each message board is called a channel. Different channels can have different team members on them. For instance, if you are running a small business, you can have a channel with everybody in it, another channel for the accounting department, and another channel for the floor workers.

The free version limits integrations from other apps to 10, access to only 10,000 of your team’s most recent messages, and 1 on 1 video or voice calls. Slack does offer a paid version starting at $6.67 a month. This app also works across all your devices.


Image of Viber team management software.

Viber is another team communication app. The app offers group chats, voice and video calls, voice and video messages, and even expressive stickers and GIFs to liven things up a bit. Like Slack, you can have multiple chat groups for getting information to different groups of people.

This app is free except for its VoIP feature for making calls outside of Viber. Prices vary depending on where you are trying to call. Although it cost money to make calls outside the app, it’s completely free to make calls within Viber to other Viber users. Viber also syncs and can be used across all platforms and devices.


Image of Asana team management app.

Asana is another great app to manage team tasks. Similar to Trello, you can create lists and boards for projects as well as timelines and it has a calendar function. Within this app, you can assign tasks to members of your team and set priorities.

Asana is limited to 15 team members and has many other limitations in the free version. The premium options start at $10.99 per month. Asana also syncs across all your devices.


Image of Smartsheet team management app.

Smartsheet is a remote project management app. They offer integration with most of the popular apps out there like Microsoft Teams, DocuSign, and Slack. Teams can collaborate on projects within the app and they offer multiple views of project management.

On Smartsheet, you can view, edit, and add to sheets for free with your team but you have to upgrade to the paid version for the full functionality like interfacing with other apps. The paid version starts at $14 per month. Smartsheet syncs across all devices as well.


Image of Redbooth team management app.

Redbooth is another great team collaboration tool. They use Kanban boards and lists for project management to organize and sort tasks. Teams can even start threaded conversations or video conferences through the app.

Although there is a free version, it is very limited. The pro version with more functionality starts at $9 per month. Like the other apps listed in this article, Redbooth works across all devices.

Meister Task

Image of Meister Task team management app.

MeisterTask is another one of the best apps for team management and is used to manage tasks. This app also uses Kanban-style boards and lists to organize and sort tasks. The developers of MeisterTask pride themselves on being simple and very user-friendly. They even offer import options from many other popular project management tools like Trello and Asana. MeisterTask also integrates with many other team management apps like Slack, Gmail, and many others.

The free version limits users to 3 projects, 20MB per file upload, and limited integration with other apps. The pro version starts at $8.25. This app is also useable and syncs across all platforms.


Image of clocks for the Clockify team management app.

Clockify is unlike the other apps for team management listed here, it is a time management app for teams. This app tracks time on tasks and projects. Users can either click a timer on the app to track time or they can manually input time. You can use this information to increase the productivity of the team and eliminate areas of inefficiency.

This app is completely free and unlimited users can be added to the team. This app also integrates with apps like Trello and Asana. Clockify also has both mobile and desktop apps.

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